Communication Leadership

Communication Plan Template

Plan the communication around a major initiative.

When to use

Launches, restructurings, strategy shifts.

Audience: Comms leads and project sponsors.

Template structure

  1. Step 1
    Objective

    What communication needs to achieve.

  2. Step 2
    Audiences

    Defined groups.

  3. Step 3
    Messages

    Core message per audience.

  4. Step 4
    Channels

    Where each message goes.

  5. Step 5
    Cadence

    When.

  6. Step 6
    Owners

    Who.

  7. Step 7
    Measurement

    How you'll know it worked.

Example

...

Best practices

  • Tailor message, not facts.
  • Sequence matters — who hears it first.

Customization guidance

Treat this template as a starting structure, not a script. Adapt the section order to match how your audience expects information — for example, lead with the recommendation for time-pressed executives, or with context when writing to less-familiar stakeholders. Replace placeholder language with specifics from your situation; substitute jargon with the vocabulary your reader actually uses; and shorten or expand sections based on the decision weight of the communication. The structure exists to ensure you have covered what matters, not to constrain how you communicate.

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